conferences

pre and post show campaigns

get ready for your campaign!

  • All content and setup forms must be submitted two weeks in advance of your approved deployment date.

  • Requests for email templates must be submitted at least three weeks before the reserved deployment date.

  • CAN-SPAM Footer/Opt-Out Statement is provided. Do not add one.

  • Need to convert your email message to HTML format? We offer custom HTML template creation services. Additional fees apply. Contact us for more details.

2025 Conferences

ENDO 2025

July 12-15, 2025

  • All marketing materials are subject to approval before distribution and must display the following disclaimer: This is being sent on behalf of (Exhibitor/Sponsor Name) and is not part of ENDO 2025 as planned by the Endocrine Society. This company is neither sponsored nor endorsed by the Endocrine Society.
  • All mentions of the event must be displayed as: ENDO 2025.

For information about the conference, please follow this link.

PCICS 2025 Annual Meeting

October 9-12, 2025

  • All marketing materials are subject to approval before distribution and must display the following disclaimer: “This is being sent on behalf of (Name of Sponsor) and is not part of the PCICS 2025 Annual Meeting as planned by the Pediatric Cardiac Intensive Care Society. This company is neither sponsored nor endorsed by the Pediatric Cardiac Intensive Care Society.”
  • All mentions of the event should be displayed as follows: PCICS 2025 Annual Meeting

For information about the conference, please follow this link.

2025 AABB Annual Meeting

October 25-28, 2025

  • All marketing materials are subject to approval prior to distribution and must display the following disclaimer: This email is being sent on behalf of (Name of sponsor) and the information it contains is neither sponsored nor endorsed by the Association for the Advancement of Blood & Biotherapies (AABB).
  • All mentions of the AABB Annual Meeting on eblasts (including the subject line and pre-header text) or other communications must be displayed as follows: “2025 AABB Annual Meeting”.

For information about the conference, please follow this link.

ObesityWeek® 2025

November 4-7, 2025

  • All marketing materials are subject to approval before distribution and must display the following disclaimer: This is being sent on behalf of (Name of Sponsor) and is not part of ObesityWeek® 2025 as planned by The Obesity Society. This company is neither sponsored nor endorsed by ObesityWeek®.
  • All mentions of the event must be displayed as:  ObesityWeek® 2025 or ObesityWeek®.

For information about the conference, please follow this link.

T-Cell Lymphoma Forum

March 20-25, 2025 – Ended

All marketing materials must display the following disclaimer: This is being sent on behalf of SPONSOR NAME and is not part of the T-Cell Lymphoma Forum as planned by the UVA Office of CME or the conference organizers. This message is neither sponsored nor endorsed by the UVA Office of CME or the organizers.

All mentions of this conference on marketing materials (including the subject line and pre-header text) or other communications must be displayed as follows: T-Cell Lymphoma Forum

Learn more about the T-Cell Lymphoma Forum here.

Heart Rhythm 2025

April 24-27, 2025 – Ended

  • All marketing materials are subject to approval prior to distribution and must display the following disclaimer: This is being sent on behalf of (Name of Sponsor) and is not part of Heart Rhythm 2025 as planned by the Heart Rhythm Society. This company is neither sponsored nor endorsed by the Heart Rhythm Society.
  • All mentions of the event (including subject line and pre-header text) should be displayed as follows: #HRS2025 or Heart Rhythm 2025.
  • All industry-designed program marketing materials are also required to include an additional disclaimer. View the Disclaimer for ACE events and non-ACE events here.

For information about the conference, please follow this link.

Olivia’s Light Pediatric Rare Disease Conference

June 9-10, 2025 – Ended

  • All marketing materials must display the following disclaimer: This is being sent on behalf of SPONSOR NAME and is not part of the Olivia’s Light Pediatric Rare Disease Conference as planned by the UVA Office of CME or the conference organizers. This message is neither sponsored nor endorsed by the UVA Office of CME or the organizers.
  • All mentions of this conference on marketing materials or other communications must be displayed as follows: Olivia’s Light Pediatric Rare Disease Conference

Learn more about the Olivia’s Light Pediatric Rare Disease Conference here.

Olivia’s Light Pediatric Rare Disease Conference

June 9-10, 2025 – Ended
Learn more about the Olivia’s Light Pediatric Rare Disease Conference here.

T-Cell Lymphoma Forum

March 20-25, 2025 – Ended
Learn more about the T-Cell Lymphoma Forum here.

ASMBS Annual Meeting 2025

June 15-19, 2025 – Ended

  • All marketing materials are subject to approval before distribution and must display the following disclaimer: This is being sent on behalf of (Name of Sponsor) and is not part of the ASMBS Annual Meeting 2025 as planned by the American Society for Metabolic & Bariatric Surgery. This company is neither sponsored nor endorsed by ASMBS.”
  • All mentions of the event should be displayed as follows:  ASMBS Annual Meeting 2025.

For information about the conference, please follow this link.

APIC 2025

June 16-18, 2025 – Ended

  • All marketing materials are subject to approval prior to distribution and must display the following disclaimer:  This email is being sent on behalf of the (Exhibitor/Sponsor Name) and is not part of the official APIC25 program as planned by APIC. This content is neither sponsored nor endorsed by APIC.
  • All mentions of the event on eblasts (including the subject line and pre-header text) or other communications must be displayed as follows: 2025 APIC Annual Conference and Expo

For information about the conference, please follow this link.

2026 Conferences

Coming Soon

Guidelines

The Buzz About Conference Email Deployments by Plan Bee Direct

Sponsors, Exhibitors and Advertisers

It was great working with Barbara on a promotional email. Her template turned out great and the whole process was a breeze.

Max Pinch, Senior Content Marketing Associate, Baxter

Plan Bee Direct helped us create an html formatted email to raise awareness of a breakfast symposium we held at a congress. We appreciate their high level of flexibility and responsiveness. We had a positive experience working with them.

Don K, Senior Director, Marketing, Orchestra BioMed

Very flexible and communicative! Would recommend!

Anthony Ramos - AVP, Healthcare Marketing, Synchrony Financial

I worked with Barbara Higgins on an email campaign for a high profile conference. Barbara was easy to work with, gave clear feedback, and provided timely communication. She remained flexible throughout the process and gave ideas to help with the campaign. Barbara is also just a pleasant person to interact with in general!

Julie Laughter, Director, HCP Marketing, Currax Pharmaceuticals

We had a great experience with plan bee direct for our first tradeshow. We needed to created a html file for our marketing eblast and Barbara was extremely helpful to work with and her turnaround time was so quick! We appreciated her creative guidance and direction on the design and were very happy with the final product! I would definitely work with her again!

Rachel Welsh, Event Consultant, Kardium

Working with Barbara and Plan Bee Direct made the process of getting our promotional emails created, tested and sent for Heart Rhythm 2025 so simple and easy! She is very communicative and responds very quickly, or if there’s something urgent, she’s always available via phone.
She built all four of our emails (HTML files), which not only saved myself and my team time to work ahead, but she was patient while we were getting our content in. She was also willing to adjust deadlines if we needed it.

Overall, I would definitely work with her again for future events (I have already recommended to our MET team that we go this route for 2025/2026 events) – thank you SO much Barbara! You are beyond amazing!

Kasey Lanenberg, Customer Engagement Specialist , Boston Scientific Corporation

I couldn’t of done this without them. the professionalism and quality far exceeded expectations.

Tina Knight, Administrative Assistant , Geisinger Hospital

Barbara and I worked together for getting out emails for an event this past November. I was thoroughly pleased with the experience. The communication was transparent and frequent. Barbara was also very responsive to questions from my end.

Jennifer Lazarz, Marketing Manager, Medical Informatics Corp

Conference Organizer’s

Barbara was wonderful to work with start to finish. She clearly laid out everything we’d need to do at the beginning and made sure to check in along the way to ensure everything was on track. She went above and beyond working with the sponsors to make their messages the best they could be and to get them the great reach possible. She responded quickly to my questions and laid out a simple process for the sponsors to follow. I’d definitely work with Barbara again and have recommended her to others within my organization.
Beth Pernerewski, CMP, Conference Manager, IMI Association Executives
Barbara is incredible! This was my first time deploying an email to conference registrants and she made it so easy. I greatly appreciated her expertise and willingness to take on extra work at the last minute. She’s organized, quick to respond, and provides clear anticipatory guidance. Highly, highly, highly recommend!
Kara Watts, Program Manager, University of Virginia

Barbara is responsive, flexible and just a wonderful partner. Her customer service goes above and beyond to keep our sponsors supported while ensuring they keep to our rules and regulations.

Martha Lindsey, Sr. Manager, Exhibits, Sponsorships & Grants, ASMBS