APIC 2027 Annual Conference

Attendee Marketing

Let’s Get
Started

Follow these quick and easy steps to setup your campaign. Let’s get ready to engage attendees with your impactful content.

reserve date

Reserve your preferred eblast date and time-frame.

Get Approval

If possible, submit content for advance approval.

Setup Campaign

Ready?  Setup your campaign today.

Campaign Info

Thank you for your interest in the 2027 APIC Annual Conference and Exposition. Please review all requirements.

You must be an exhibitor, advertiser, or sponsor of the 2027 APIC Annual Conference and Expo to send email deployments. For Information on becoming an exhibitor, advertiser, or sponsor, please follow this link.  

View Dates

Please Note: These suggested cutoff dates allow time for setup, testing, and scheduling. If you’re unable to meet a cutoff, please contact your Plan Bee Direct representative as soon as possible. We’ll work with you to accommodate your timeline whenever scheduling allows.

Three weeks before your scheduled deployment date
If you hire Plan Bee Direct to design your email in HTML format, submit your email design request if you would like Plan Bee Direct to create the message. This allows time for design, review, and up to two revisions.

Two weeks before your scheduled deployment date
Submit a full copy of your message for review. Include all text, images, and working links so the message layout and content can be verified.

One week before your scheduled deployment date
Complete the setup form. Include a final version of your message in HTML format*.

* HTML format is required for any email that includes images, buttons, hyperlinks, or styled layouts. Plain text emails without links or images do not require HTML.

The following disclaimer is required on all emails and must appear exactly as written, with (SPONSOR) replaced by your company name:

This email is being sent on behalf of (Exhibitor/Sponsor Name) and is not part of the official APIC27 program as planned by APIC. This content is neither sponsored nor endorsed by APIC.

If you do not include the disclaimer in your email, Plan Bee Direct will insert it directly above the required opt-out statement in the footer. Please leave a blank row at the bottom of your email for the disclaimer and opt-out language, when possible.

You may also incorporate the disclaimer and opt-out language directly into your email footer using the text below.

Please do not modify the disclaimer or opt-out language beyond replacing  (Sponsor) with your company name.

You are receiving this email because of your relationship with APIC. If you do not wish to receive communications from the APIC 2027 Annual Conference industry partners such as this email, you may unsubscribe at any time. An opt-out from this email will opt you out of ALL emails from APIC 2027 Annual Conference exhibitors and sponsors.

This message was sent by the APIC
1400 Crystal Drive, Suite 900 | Arlington, Virginia, 22202 | United States

Use of the APIC27 logo in all email messages must be approved in advance.

Submit Approval Request

All event mentions in marketing materials, including the subject line and preheader, must appear as follows:

APIC 2027 Annual Conference
APIC 2027
APIC27

Why Choose Plan Bee Direct to design your email? 

  • Brand Consistency: Ensure your email aligns with your brand’s identity, from colors and fonts to logos and messaging.
  • Increased Engagement: Eye-catching, well-structured templates grab attention and encourage recipients to take action.
  • Mobile Optimization: Responsive designs look great on any device, ensuring a seamless user experience.
  • Time Saving: No rush fees & most design proofs are in your inbox same day.
  • Affordable: Discounted rates offered for conference attendee email designs.

View Past Designs  •  Request a Quote  •  Order Design

Available Deployment Dates

Please Note: These suggested cutoff dates allow time for setup, testing, and scheduling. If you’re unable to meet a cutoff, please contact your Plan Bee Direct representative as soon as possible. We’ll work with you to accommodate your timeline whenever scheduling allows.

Cutoff Dates All times listed are ET. 

Three weeks before your scheduled deployment date
If you hire Plan Bee Direct to design your email in HTML format, submit your email design request if you would like Plan Bee Direct to create the message. This allows time for design, review, and up to two revisions.

Two weeks before your scheduled deployment date
Submit a full copy of your message for review. Include all text, images, and working links so the message layout and content can be verified.

One week before your scheduled deployment date
Complete the setup form. Include a final version of your message in HTML format*.

PRE/POST DEPLOYMENT DATE 8AM-2PM ET 4PM-6PM ET Content Cutoff
Pre 05/18/27 05/04/27
Pre 05/19/27 05/05/27
Pre 05/20/27 05/06/27
Pre 05/25/27 05/11/27
Pre 05/26/27 05/12/27
Pre 05/27/27 05/13/27
Pre 06/01/27 05/18/27
Pre 06/02/27 05/19/27
Pre 06/03/27 05/20/27
Pre 06/04/27 05/21/27
Pre 06/07/27 05/24/27
Pre 06/08/27 05/25/27
Pre 06/09/27 05/26/27
Pre 06/10/27 05/27/27
Pre 06/11/27 05/27/27
PRE/POST DEPLOYMENT DATE 8AM-2PM ET 4PM-6PM ET Content Cutoff
Post 06/21/27 06/07/27
Post 06/22/27 06/07/27
Post 06/23/27 06/07/27