ObesityWeek® 2026

Eblast Setup/List Request

Campaign Info

All marketing materials require approval before distribution.

You must be an exhibitor, advertiser, or sponsor of ObesityWeek®.  If transmissions are part of your package, please skip to the next step.  If required, please pay for list rental when you purchase a booth, sponsorship, or advertisement, then follow the steps below for email transmission.  For Information on becoming an exhibitor, advertiser, or sponsor, please follow this link:  ObesityWeek® 2026 Exhibitor/Sponsor Info.

Submission Timeline for Attendee Email Deployments

View Dates

Please Note: These suggested cutoff dates allow time for setup, testing, and scheduling. If you’re unable to meet a cutoff, please contact your Plan Bee Direct representative as soon as possible. We’ll work with you to accommodate your timeline whenever scheduling allows.

Three weeks before your scheduled deployment date
If you hire Plan Bee Direct to design your email in HTML format, submit your email design request if you would like Plan Bee Direct to create the message. This allows time for design, review, and up to two revisions.

Two weeks before your scheduled deployment date
Submit a full copy of your message for review. Include all text, images, and working links so the message layout and content can be verified.

One week before your scheduled deployment date
Complete the setup form. Include a final version of your message in HTML format*.

* HTML format is required for any email that includes images, buttons, hyperlinks, or styled layouts. Plain text emails without links or images do not require HTML.

The following disclaimer is required on all emails and must appear exactly as written, with (SPONSOR) replaced by your company name:

This is being sent on behalf of (SPONSOR) and is not part of ObesityWeek® 2026 as planned by The Obesity Society. This company is neither sponsored nor endorsed by ObesityWeek®.

If you do not include the disclaimer in your email, Plan Bee Direct will insert it directly above the required opt-out statement in the footer. Please leave a blank row at the bottom of your email for the disclaimer and opt-out language, when possible.

You may also incorporate the disclaimer and opt-out language directly into your email footer using the text below.

Please do not modify the disclaimer or opt-out language beyond replacing (Sponsor) with your company name.

This is being sent on behalf of (SPONSOR) and is not part of ObesityWeek® 2026 as planned by The Obesity Society. This company is neither sponsored nor endorsed by ObesityWeek®.

Your name and email address were not shared with this exhibitor/sponsor. There is one master list for all exhibit and sponsor emails that is controlled by ObesityWeek®. If you do not want to receive emails from all ObesityWeek® exhibitors, unsubscribe here. Unsubscribing from this exhibitor mailing list will not affect email communication about your ObesityWeek® registration.

This message was sent by The Obesity Society, Inc. 9211 Corporate Boulevard, Suite 250, Rockville, MD 20850

Note:  If you are sending direct mail, the following disclaimer must be included on all mailing content: This is being sent on behalf of (SPONSOR) and is not part of ObesityWeek® 2026 as planned by The Obesity Society. This company is neither sponsored nor endorsed by ObesityWeek®.

All mentions of the event must be displayed as:  ObesityWeek® 2026 or ObesityWeek®

Email:

All approved materials using the ObesityWeek® logo must include one of the following phrases within a complete (minimum 12 pt font):

“held in conjunction with ObesityWeek® 2026”

“while attending ObesityWeek® 2026”

Keep your chosen phrase exactly as written. Add wording before or after the phrase to fit your message.

Examples:
“This activity is being held in conjunction with ObesityWeek® 2026.”
“Come by booth ### while attending ObesityWeek® 2026.”

Replace ### with your booth number.

Mailing List:

All approved materials using the ObesityWeek® logo must include one of the following phrases within a complete sentence on the cover or front page (minimum 12 pt font):

“held in conjunction with ObesityWeek® 2026”

“while attending ObesityWeek® 2026”

Keep your chosen phrase exactly as written. Add wording before or after the phrase to fit your message.

Examples:
“This activity is being held in conjunction with ObesityWeek® 2026.”
“Come by booth ### while attending ObesityWeek® 2026.”

Replace ### with your booth number.

Already have your email designed? I can turn your existing PDF, Canva design, flyer, graphic, or other marketing piece into a responsive HTML email. If you don’t have a design yet, I can create one from your content and branding. Either way, you’ll receive an email designed for inboxes and mobile devices.

Why Choose Plan Bee Direct to design your email? 

  • Brand Consistency: Ensure your email aligns with your brand’s identity, from colors and fonts to logos and messaging.
  • Increased Engagement: Eye-catching, well-structured templates grab attention and encourage recipients to take action.
  • Mobile Optimization: Responsive designs look great on any device, ensuring a seamless user experience.
  • Time Saving: No rush fees & most design proofs are in your inbox same day.
  • Affordable: Discounted rates offered for conference attendee email designs.

View Past Designs  •  Inquire  •  Order Design

  1. All mailers must be complete when you submit the content for approval.

  2. The following disclaimer must be included: This is being sent on behalf of (Your Company Name)  and is not part of ObesityWeek® 2026 as planned by The Obesity Society. This company is neither sponsored nor endorsed by ObesityWeek®.

  3. All mentions of the event must be displayed as:  ObesityWeek® 2026 or ObesityWeek®

  4. All mailing lists must be sent directly to a bonded mail-house/printer.

  5. All approved materials using the ObesityWeek® logo must include one of the following phrases within a complete sentence on the cover or front page (minimum 12 pt font):“held in conjunction with ObesityWeek® 2026”“while attending ObesityWeek® 2026”Keep your chosen phrase exactly as written. Add wording before or after the phrase to fit your message.Examples:
    “This activity is being held in conjunction with ObesityWeek® 2026.”
    “Come by booth ### while attending ObesityWeek® 2026.”Replace ### with your booth number.

Setup Your Email/Request Mailing List

Email Tips

  • Optimal: 40–50 characters
  • Recommended: 50–60 characters
  • Maximum: 70 characters
  • Mobile cutoff: 30–40 characters
  • Best practice: Keep under 50 characters

  • Optimal: 80–100 characters
  • Recommended: 100–120 characters
  • Maximum: 130–150 characters
  • Mobile cutoff: 30–55 characters
  • Best practice: Put the most important words at the start

If you request personalization, your message must t include a clear space for it (for example, “Dear [First Name]” or a name in the subject line). Mark exactly where the personalization should appear in your message or subject line.

Please add a name (First Name or Full Name) for each seed/decoy email addresses you add to your setup form.

All messages with images, special characters and/or hyperlinks should be in .html format. Please inquire for rates if you would like to have your message converted in response HTML format.

Visit the instructions page for more guidelines & tips.

1-ObesityWeek

All Items marked with an asterisk (*) are required.

Date Reservation

  • All materials are due at least two weeks before your reserved date. View the cutoff date link above.
  • All companies are limited to one deployment per day to protect performance and maintain a positive experience for attendees.
  • Select one date for each email deployment included with your sponsorship.
    • If you have one deployment, select one available date from the pre-conference, during-conference, or post-conference options.
    • If you have two or more deployments, select one date for each deployment. You may choose any combination of pre-conference, during-conference, and post-conference dates.

Pre Conference: 10/1/26 - 11/13/26

All companies are limited to one deployment per day to protect performance and maintain a positive experience for attendees.

During Conference: 11/14/26 - 11/17/26

All companies are limited to one deployment per day to protect performance and maintain a positive experience for attendees.

Post Conference: 11/18/26 - 11/25/26

All companies are limited to one deployment per day to protect performance and maintain a positive experience for attendees.

Content Approval

This step is not required. Please submit content for advance approval if you have it available before your cutoff date. You are permitted to upload a PDF or Word version of your email at this stage. 
 
Please Note:
  • All links must be present and live.
  • All images should be present.
  • All mentions of the event should be displayed as instructed. This information is located in the Campaign info section here. 
  • A .zip file is preferred for HTML uploads.
    If you receive the error message “The uploaded file type is not allowed,” please compress your .html file into a .zip file and upload again, or email the file to your Plan Bee Direct representative.

Mailing List Request

  • All mailing lists must be sent to a bonded printer/mail-house.
  • All marketing materials must contain the required ObesityWeek® disclaimer and are subject to approval prior to distribution.
  • Any mention of ObesityWeek® or the event must be displayed properly in your message: View Instructions
 
If you received advanced approval, bypass this upload.

Ship To: All mailing lists must be shipped to a bonded mail-house/printer.

Setup Email

 
  • All transmissions include up to two test messages.
  • Plan Bee Direct will include a disclaimer and opt-out statement in the footer of each email. If feasible, please leave a blank row for this purpose or incorporate the information directly into your content. Follow this link to view the footer text.
  • Any mention of ObesityWeek® or the event must be displayed properly in your message: View Instructions
Enter the company name as you would like it to be displayed. Each from line will say: ObesityWeek® on behalf of Your Company Name
Best Practice: Keep under 50 characters
Best Practice: Keep under 50 characters
Please make sure you include a placeholder (First_Name), (Last_Name) or (FullName) exactly where you want personalization placed on your message.

Please Note: The following information is required if you are personalizing your message-

If you select Prefix + Last Name, please supply a fallback Prefix for records that do not have one.

If you have more than 5 records, please add the rest to the note field below.

Please enter the email addresses for individuals you would like to add to test messages and the final blast separated by a comma.
If you selected Prefix + Last Name, enter a fallback prefix for records missing one.
If you selected Prefix + Last Name, enter a fallback prefix for records missing one.
If you selected Prefix + Last Name, enter a fallback prefix for records missing one.
If you selected Prefix + Last Name, enter a fallback prefix for records missing one.
If you selected Prefix + Last Name, enter a fallback prefix for records missing one.
If you selected Prefix + Last Name, enter a fallback prefix for records missing one.

Upload Your Message

If you do not have your final HTML file ready now, skip this question and send it via email (no later than two weeks prior to your transmission date).
 
 
NOTE:
  • Opt-Out Statement is provided. You are not required to add one.
  • All messages with images must be in HTML format with images hosted.
  • Complete instructions are available here.
  • Fees may apply to remove/edit coding from a 3rd party system.
  • Each deployment includes up to 2 test messages; additional tests may incur a fee.
  • If you require assistance with converting your message to HTML, please contact us.
  • A .zip file is preferred for HTML uploads.
    If you receive the error message “The uploaded file type is not allowed,” please compress your .html file into a .zip file and upload again, or email the file to your Plan Bee Direct representative.

To save the information you have entered, click the orange ‘Save and Resume’ button and copy the link before submitting.

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