Heart Rhythm 2027

Email Setup

Campaign Info/Requirements

If you have not purchased this, and are interested, please contact Susan Waters at susan_waters@afassanoco.com.

Submission Timeline for Attendee Email Deployments

View Dates

Three weeks before your scheduled deployment date
If you hire Plan Bee Direct to design your email in HTML format, submit your email design request if you would like Plan Bee Direct to create the message. This allows time for design, review, and up to two revisions.

Two weeks before your scheduled deployment date
Submit a full copy of your message for review. Include all text, images, and working links so the message layout and content can be verified.

One week before your scheduled deployment date
Complete the setup form. Include a final version of your message in HTML format*.

* HTML format is required for any email that includes images, buttons, hyperlinks, or styled layouts. Plain text emails without links or images do not require HTML.

The following disclaimer is required on all emails and must appear exactly as written, with (SPONSOR) replaced by your company name:

This is being sent on behalf of (Sponsor). This company is neither sponsored nor endorsed by the Heart Rhythm Society.

An additional disclaimer will also be added for all industry-designed program marketing materials-

  • Disclaimer for non-ACE events: This program is not part of Heart Rhythm 2027 as planned by the Heart Rhythm Program Committee. This event is neither sponsored nor endorsed by the Heart Rhythm Society. This event does not qualify for accredited continuing education (ACE) credit.
  • Disclaimer for ACE events: This program is not part of Heart Rhythm 2027 as planned by the Heart Rhythm Program Committee. This event is neither sponsored nor endorsed by the Heart Rhythm Society.

If you do not include the required disclaimer in your email, Plan Bee Direct will insert it directly above the required opt-out statement in the footer.

For industry-designed program marketing materials, Plan Bee Direct will also insert the applicable ACE or non-ACE disclaimer. Please leave a blank row at the bottom of your email for the required disclaimer(s) and opt-out language, when possible.

You may also incorporate the disclaimer and opt-out language directly into your email footer using the text below.

Please do not modify the disclaimer or opt-out language beyond replacing (Sponsor) with your company name.

This is being sent on behalf of (Sponsor). This company is neither sponsored nor endorsed by the Heart Rhythm Society.

(ADDITIONAL ACE OR NON-ACE DISCLAIMER, IF REQUIRED)

You are receiving this email because of your relationship with Heart Rhythm 2027. If you do not wish to receive communications from Heart Rhythm 2027 industry partners such as this email, you may unsubscribe at any time. An opt-out from this email will opt you out of ALL emails from Heart Rhythm 2027 exhibitors and sponsors sent via this system.

This message was sent by The Heart Rhythm Society
1455 Pennsylvania Ave NW, Suite 400 | Washington, DC 20004

All mentions of the event (including subject line and pre-header text) should be displayed as follows:

Heart Rhythm 2027
#HRS2027

Why Choose Plan Bee Direct to design your email? 

  • Brand Consistency: Ensure your email aligns with your brand’s identity, from colors and fonts to logos and messaging.
  • Increased Engagement: Eye-catching, well-structured templates grab attention and encourage recipients to take action.
  • Mobile Optimization: Responsive designs look great on any device, ensuring a seamless user experience.
  • Time Saving: No rush fees & most design proofs are in your inbox same day.
  • Affordable: Discounted rates offered for conference attendee email designs.

View Past Designs  •  Inquire  •  Order Design

Setup Your Email

To save the information you have entered, click the orange ‘Save and Resume’ button and copy the link before submitting.

This form uses Google reCAPTCHA to protect against spam. If you run into issues and receive an error when you try to submit the form, try the steps below:

• Turn off browser extensions such as VPNs or ad blockers
• Make sure your browser is up to date
• Enable JavaScript in your browser settings
• Clear your cache and cookies
• Try Incognito or Private browsing mode

Tips

  • Optimal: 40–50 characters
  • Recommended: 50–60 characters
  • Maximum: 70 characters
  • Mobile cutoff: 30–40 characters
  • Best practice: Keep under 50 characters

  • Optimal: 80–100 characters
  • Recommended: 100–120 characters
  • Maximum: 130–150 characters
  • Mobile cutoff: 30–55 characters
  • Best practice: Put the most important words at the start

All messages with images, special characters and/or hyperlinks should be in .html format. Please inquire for rates if you would like to have your message converted in response HTML format.

Visit the instructions page for more guidelines & tips.

1-HRS

All Items marked with an asterisk (*) are required.

Date Reservation

  • All materials are due at least two weeks before your reserved date. View the cutoff date link above.
  • All companies are limited to one deployment per day to protect performance and maintain a positive experience for attendees.
  • Select one date for each email deployment included with your sponsorship.
    • If you have one deployment, select one available date from the pre-conference, during-conference, or post-conference options.
    • If you have two or more deployments, select one date for each deployment. You may choose any combination of pre-conference, during-conference, and post-conference dates.

Content Approval

This step is encouraged but not required. Please submit content for advance approval if you have it available before your cutoff date. You are permitted to upload a PDF or Word version of your email at this stage. All links must be live.
 
Please Note:
  • All links must be present and live.
  • All images should be present.
  • All mentions of the event should be displayed as instructed. This information is located in the Campaign info section here. 
  • A .zip file is preferred for HTML uploads.
    If you receive the error message “The uploaded file type is not allowed,” please compress your .html file into a .zip file and upload again, or email the file to your Plan Bee Direct representative.
Maximum file size is 10 MB. If your file exceeds this limit, please email it directly to us.

Setup Email

Email Transmission Details
 
  • Please place one order per eblast.
  • All transmissions include up to two test messages.
  • All mentions of the event (including subject line and pre-header text) should be displayed as required by the Heart Rhythm Society.
  • You are not required to include an opt-out statement or disclaimer. One will be added to the footer of your message.
Enter the company name as you would like it to be displayed. Each from line will say: Heart Rhythm 2027 on behalf of Your Company Name
Best Practice: Keep under 50 characters
Best Practice: Keep under 50 characters
example: email1@email.com LastName1, email2@email.com LastName2

Please Note: The following information is required if you are personalizing your message-

If you select Prefix + Last Name, please supply a fallback Prefix for records that do not have one.

If you have more than 5 records, please add the rest to the note field below.

Please enter the email addresses for individuals you would like to add to test messages and the final blast (separated by comma).
If you selected Prefix + Last Name, enter a fallback prefix for records missing one.
If you selected Prefix + Last Name, enter a fallback prefix for records missing one.
If you selected Prefix + Last Name, enter a fallback prefix for records missing one.
If you selected Prefix + Last Name, enter a fallback prefix for records missing one.
If you selected Prefix + Last Name, enter a fallback prefix for records missing one.
If you selected Prefix + Last Name, enter a fallback prefix for records missing one.

Upload Your Message

If you do not have your final HTML file ready now, skip this question and send via email (no later than two weeks prior to your transmission date).
 
NOTE:
-Opt-Out Statement is provided. You are not required to add one.
-All messages with images must be in HTML format with images hosted.
-Complete instructions are available here.
-Fees may apply to remove/edit coding from a 3rd party system.
-A .zip file is preferred for HTML uploads.
If you receive the error message “The uploaded file type is not allowed,” please compress your .html file into a .zip file and upload again, or email the file to your Plan Bee Direct representative.
 
Before uploading, check that all links work and copy is correct. Each deployment includes up to 2 test messages; additional tests may incur a fee. If you require assistance with converting your message to HTML, please contact us for a quote.
Maximum file size is 10 MB. If your file exceeds this limit, please email it directly to us.

To save the information you have entered, click the orange ‘Save and Resume’ button and copy the link before submitting.

This form uses Google reCAPTCHA to protect against spam. If you run into issues and receive an error when you try to submit the form, try the steps below:

• Turn off browser extensions such as VPNs or ad blockers
• Make sure your browser is up to date
• Enable JavaScript in your browser settings
• Clear your cache and cookies
• Try Incognito or Private browsing mode