email design request

Our responsive email designs ensure your emails look stunning and function flawlessly on any device. We specialize in creating adaptable designs that automatically adjust to various screen sizes, providing an optimal viewing experience for your audience.

Before you begin, please gather the following items to help us create your message:
  • Text/Links: Provide all text and links for your message, clearly indicating their placement.
  • Images: Upload your logo and any other images you’d like to include. The header image of the event should be landscape and a minimum of 640px wide.
  • Message Example (Optional) (!) 

Tips:

  • Use images sparingly.
  • Include a method for the recipient to contact someone about the event.
  • Include your logo and provide a link for it.  Studies show 18%+ of all clicks are on a logo.
2 Email Design

Please Note: Prepayment is required for all designs. An invoice will be sent to you ASAP. Work begins once payment is received.

All fields marked with an asterisk (*) are required.

View email and web safe fonts in the Email Tips and Guidelines section on this page.

Email Design Terms

Scope: Each email design includes one custom HTML email and up to two revision rounds based on the original request.

Revisions: Two revision rounds are included. Additional revisions incur extra fees.

Proof Review: A proof link will be provided for review and approval before final delivery.

Payment: Full payment is required before design work begins.

Cancellation: If a project is cancelled after work begins but before the proof is delivered, a cancellation fee applies.

If a proof has been delivered for review, the full design fee is due and no refunds apply.

Files: The discounted rate for conference related designs includes design and upload to our system for testing and deployment. A copy of the design file can be provided for an additional fee if requested in one of the following formats:

HTML file: Provided when all images are hosted on your organization’s server. The HTML references your image URLs so deployment systems load them directly.

ZIP file: Contains the HTML file and all image assets. Your deployment platform can host the images and link them automatically, or your team can upload them and update the paths before sending an email.

Email Design Terms

 

Scope: Each email design includes one custom HTML email and up to two revision rounds based on the original request.

Revisions: Two revision rounds are included. Additional revisions incur extra fees.

Proof Review: A proof link will be provided for review and approval before final delivery.

Payment: Full payment is required before design work begins.

Cancellation: If a project is cancelled after work begins but before the proof is delivered, a cancellation fee applies.

If a proof has been delivered for review, the full design fee is due and no refunds apply.

Files: A copy of the design will be provided upon approval in one of the following formats:

 

HTML file. Provided when all images are hosted on your organization’s server. The HTML references your image URLs so deployment systems load them directly.

ZIP file. Contains the HTML file and all image assets. Your deployment platform can host the images and link them automatically, or your team can upload them and update the paths before sending an email.

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Office Closures

Normal business hours are:  Monday-Thursday: 9 AM-5 PM, Friday: 9 AM-4 PM ET

Date Holiday
Monday, October 12 Columbus Day
Wednesday, November 11 Veterans Day
Wednesday, November 25 (12PM Close)-Friday, November 27 Thanksgiving Day
Thursday, December 24-Friday, December 25 Christmas Day
Thursday, December 31 New Years Eve
Date Holiday
Friday, January 1 New Year’s Day
Monday, January 18 Birthday of Martin Luther King, Jr./Inauguration Day
Monday, February 15 President’s Day
Date Holiday
Friday, May 28 (12PM ET)-Monday, May 31 Memorial Day
Friday, June 18 Juneteenth National Independence Day

Summer Fridays! Plan Bee Direct wraps up the workday at 3 PM ET every Friday from Memorial Day through Labor Day.

Date Holiday
Friday, July 2 (12PM ET)-Monday, July 05 Independence Day
Friday, September 03 (12PM ET)-Monday, September 06 Labor Day

Summer Fridays! Plan Bee Direct wraps up the workday at 3 PM ET every Friday from Memorial Day through Labor Day.

Date Holiday
Monday, October 11 Columbus Day
Wednesday, November 11 Veterans Day
Wednesday, November 24 (12PM Close)-Friday, November 26 Thanksgiving Day
Thursday, December 24-Friday, December 24 Christmas Day
Friday, December 31 New Years Eve