Heart Rhythm 2026

Email Setup

The Basics

If you have not purchased this, and are interested, please contact Susan Waters at susan_waters@afassanoco.com.

Submission Timeline for Attendee Email Deployments

Three weeks before your scheduled deployment date
If you hire Plan Bee Direct to design your email in HTML format-Submit your email design request if you would like Plan Bee Direct to create the message. This allows time for design, review, and up to two revisions.

Two weeks before your scheduled deployment date
Submit a full copy of your message for review. Include all text, images, and working links so the message layout and content can be verified.

One week before your scheduled deployment date
Complete the setup form. Include a final version of your message in HTML format*.

* HTML format is required for any email that includes images, buttons, hyperlinks, or styled layouts. Plain text emails without links or images do not require HTML.

The following disclaimer will be added to the footer of each message above the opt out statement if you do not add it to your message. If possible, leave a blank row with the word ‘opt-out’ on the bottom of your message:

This is being sent on behalf of (Name of Sponsor). This company is neither sponsored nor endorsed by the Heart Rhythm Society.

An additional disclaimer will also be added for all industry-designed program marketing materials-

  • Disclaimer for non-ACE events: This program is not part of Heart Rhythm 2026 as planned by the Heart Rhythm Program Committee. This event is neither sponsored nor endorsed by the Heart Rhythm Society. This event does not qualify for accredited continuing education (ACE) credit.
  • Disclaimer for ACE events: This program is not part of Heart Rhythm 2026 as planned by the Heart Rhythm Program Committee. This event is neither sponsored nor endorsed by the Heart Rhythm Society.

Opt Out Statement:

You are receiving this email because of your relationship with Heart Rhythm 2026. If you do not wish to receive communications from Heart Rhythm 2026 industry partners such as this email, you may unsubscribe at any time.
An opt-out from this email will opt you out of ALL emails from Heart Rhythm 2026 exhibitors and sponsors sent via this system.

This message was sent by The Heart Rhythm Society
1325 G Street NW, Suite 400 | Washington, DC 20005

All mentions of the event (including subject line and pre-header text) should be displayed as follows:

Heart Rhythm 2026
#HRS2026

Why Choose Plan Bee Direct to design your email? 

  • Brand Consistency: Ensure your email aligns with your brand’s identity, from colors and fonts to logos and messaging.
  • Increased Engagement: Eye-catching, well-structured templates grab attention and encourage recipients to take action.
  • Mobile Optimization: Responsive designs look great on any device, ensuring a seamless user experience.
  • Time Saving: No rush fees & most design proofs are in your inbox same day.
  • Affordable: Discounted rates offered for conference attendee email designs.

View Past Designs  •  Request a Quote  •  Order Design

Setup Your Email

Tips

  • Optimal: 40–50 characters
  • Recommended: 50–60 characters
  • Maximum: 70 characters
  • Mobile cutoff: 30–40 characters
  • Best practice: Keep under 50 characters

  • Optimal: 80–100 characters
  • Recommended: 100–120 characters
  • Maximum: 130–150 characters
  • Mobile cutoff: 30–55 characters
  • Best practice: Put the most important words at the start

All messages with images, special characters and/or hyperlinks should be in .html format. Please inquire for rates if you would like to have your message converted in response HTML format.

Visit the instructions page for more guidelines & tips.

HRS

All Items marked with an asterisk (*) are required.

Date Reservation

  • All materials are due at least two weeks before your reserved date. View the cutoff date link above.
  • Select one date for each deployment you are permitted to send. Example: If you are permitted one deployment, select one date. If you are permitted two deployments, select two dates.
  • All companies are limited to one deployment per day to protect performance and maintain a positive experience for attendees.

Content Approval

This step is not required. Please submit content for advance approval if you have it available before your cutoff date. You are permitted to upload a PDF or Word version of your email at this stage. All links must be live.

Setup Email

Email Transmission Details
 
  • Please place one order per eblast.
  • All transmissions include up to two test messages.
  • All mentions of the event (including subject line and pre-header text) should be displayed as required by the Heart Rhythm Society.
  • You are not required to include an opt-out statement or disclaimer. One will be added to the footer of your message.

Upload Your Message

If you do not have your final HTML file ready now, skip this question and send via email (no later than two weeks prior to your transmission date).
 
NOTE:
-Opt-Out Statement is provided. You are not required to add one.
-All messages with images must be in HTML format with images hosted.
-Complete instructions are available here.
-Fees may apply to remove/edit coding from a 3rd party system.
 
Before uploading, check that all links work and copy is correct. Each deployment includes up to 2 test messages; additional tests may incur a fee. If you require assistance with converting your message to HTML, please contact us for a quote.